Approval Process


Process to have Courses and Non-credit Activities Included in School/College Experiential Learning Plans

 

  • Departments/colleges identify courses that they would like to include in the EL plan for their school/college
  • Using the CAPA system, department enters information/justification (why course should satisfy EL requirement) in the Non-Traditional Format field on the course application and then approves and submits courses to school/college level
    • Login to the CAPA system
    • Choose Course Initiator role
    • Click Begin a Course Change Proposal button
    • Choose course prefix and then course ID
    • Select Non-Traditional Format field
    • Enter information/justification in the Non-Traditional Format field (see EL rubric for justification). Be sure to include one desired EL area (creative, global, internship, leadership, research, or service). Be sure you mention how your course meets the specific Learning Outcomes mentioned in the EL rubric (Engagement, Mentorship, Challenge, Ownership, and Self or Social Awareness). See an example of an approved course proposal HERE.
    • Enter Originator of Request information at the bottom of the application and submit
  • The course change application (with EL justification) is routed through the CAPA approval process to the school/college dean’s office staff and curriculum committee for approval
  • School/college forwards EL course requests (using the CAPA system) to the University Curriculum Committee (UCC)
  • EL subcommittee will meet and consider requests as they are received
  • Upon approval, courses will be added to the EL plan for the school/college
  • Departments develop new courses that they would like to include in the EL plan for the school/college and propose a new course application in the CAPA system
    • Login to the CAPA system
    • Choose Course Initiator role
    • Click Begin a New Course Proposal button
    • Enter course prefix and number
    • Enter information for the new course on the application
    • Enter information/justification in the Non-Traditional Format field (see EL rubric for justification). Be sure to include one desired EL area (creative, global, internship, leadership, research, or service). Be sure you mention how your course meets the specific Learning Outcomes mentioned in the EL rubric (Engagement, Mentorship, Challenge, Ownership, and Self or Social Awareness).
  • Department approves and submits courses to school/college level using the CAPA system
  • The new course application (with EL justification) is routed through the CAPA approval process to the school/college dean’s office staff and curriculum committee for approval
    School/college forwards EL course requests (using the CAPA system) to the University Curriculum Committee (UCC)
  • School/college approved and submits courses to UCC using the CAPA system
  • If approved by the subcommittee, the EL approval will be noted on the course when the new course is approved
  • New courses are simultaneously submitted to the UCC for consideration
  • If approved by the UCC, new course proposals will be submitted to the Provost for consideration
  • If approved by the Provost, courses will be added to the EL plan for the school/college (after final approval in CAPA)

Non-credit activities that will satisfy the EL requirement for a school/college require school/college approval. Please view the toolkit for some helpful tips and examples.

Non-credit activity proposals should be submitted at least three weeks prior to the University Curriculum Experiential Learning subcommittee meeting to allow adequate time for review and recommendations.

Non-credit activity proposals should indicate how the activity helps students achieve the learning outcomes as identified in the selected area of experiential learning (Creative, Global, Internship, Leadership, Research, or Service).  See an example of an approved non-credit proposal HERE.

Non-credit activity proposals should be submitted to the appropriate curriculum committee or other college faculty governance body, and then to the dean’s office. After consideration and approval by the school/college dean, please contact the Office of Experiential Learning to get a link to add the proposal to Engage. A memo stating dean or unit director approval for the proposal should be sent to the OEL before review. The EL Office will review the proposal for completeness and alignment with EL learning outcomes, and forward it to the EL subcommittee of the UCC for consideration. As with EL courses, non-credit activities approved for EL will be presented to the UCC as information items and added to the EL plan for the school/college.

To receive a proposal link for non-credit activities, contact the Office of Experiential Learning at ugael@uga.edu.